Time Clarke

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Help with this shift

Guidance from your current screen. This does not submit records or sign anything for you.

Optional AI help sends only the selected help topic to OpenAI, not your job or staff details. It cannot confirm permission to work.

Device support

Download a report of this device’s saved operations, sync errors and app details to send to the office. The report contains no photos, signatures or GPS coordinates. Saved records are not changed or submitted.

Support report — copy or share this with the office

No operations work assigned

Your timesheet, clocking, reminders and holiday remain available under My Time. Emergency / Ad-hoc work, site-specific risk assessment, vehicle / plant / implement checks and safety reporting remain available below without an allocated job.

Emergency / Ad-hoc Work

Supervisor, foreman or manager only. This creates a durable provisional Time Clarke job and team allocation. It does not write to ClickUp, approve RAMS, accept completion or permit invoicing.

Client or requesting authority * Authorising person * Authority / instruction received * Date * Shift * Site address * Exact work location * Work description * Limits of work * Access and egress * Emergency arrangements * Nearest emergency facility * Muster point * Emergency access * First aider *

Search team

No team selected.

No provisional job created on this device.

Your jobs

Current and upcoming work allocated to your signed-in Time Clarke account.

Search assigned jobs

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Completed work & documents 0 jobs

Completed jobs leave active allocations. Open their retained documents here or request a document correction from the office.

Search completed jobs

Job Pack

Read your job instructions, then continue to the documents and briefing. You do not need to enter the job details again.

Not selected

RAMS Briefing

Read the issued documents. You will sign on this page after the site briefing, not inside the downloaded PDF.

Not selected

Search RAMS and documents

Only if the approved work method needs changing

This is not the routine site assessment. For the normal shift, use Site briefing and start checks: the allocated supervisor completes the assessment and gives the briefing; each operative signs their own acknowledgement. Use this separate draft only when the approved RAMS need changing.

Draft only — manager approval required. Use this when the job or site changes, or no RAMS has been allocated. Submitting it does not approve the RAMS, change the job or authorise work.

Why is a site-specific RAMS needed? * Draft title * Site and exact work area * What changed or why the allocated RAMS is unavailable * Scope of work * People, roles and responsibilities * Plant, equipment and materials * Safe method — ordered work steps * Hazards and matching controls * PPE requirements * Public and traffic controls * Environmental controls * Emergency and rescue arrangements * Access and welfare arrangements * Draft declarationI confirm this is a site-specific RAMS draft based on the conditions observed. It requires manager review and approval before use.

3. Brief and sign

The supervisor records today's conditions and briefs the team. Everyone signs for themselves. Then add your before photos.

JOB SELECTED

Select an allocated job and clock in through My Time.

Check progress and anything outstanding

Toolbox Briefings

Management learning issued to your authorised workstream. Each acknowledgement is personal and records one exact published revision.

OPS-16

Search toolbox talks

Briefing Assurance

Your exact briefing acknowledgement and any temporary management exception. Time Clarke does not automatically decide competence.

OPS-17

Training & Authorisations

Your human-approved training evidence and scoped management authorisations. Time Clarke does not automatically declare competence.

OPS-18

Training Requirements & Renewal Plans

Your manager-authored requirements, renewal reminders and planned evidence collection. These are planning records, not competence or job-eligibility decisions.

OPS-19

Timesheet Notifications

Approvals, rejected timesheets and manager actions that need checking. Holiday decisions appear here too.

Timesheet Change Approval

Review manager changes before they go back for approval.

Date Employee

Job source Site

Only use this if the job has not loaded yet.

Allocated job for this shift

Client Client not listed Site / works

Reason (required) Enter this before submitting a yard / depot or adhoc entry.

Site-specific risk assessmentOpen a blank full assessment for an assigned or Emergency / Ad-hoc provisional job.S15

This does not approve RAMS or authorise work. A supervisor or manager must tie it to a controlled job identity and the participating team must be briefed before work starts.

Job / provisional work *If an emergency job is not allocated, create it first under Emergency / Ad-hoc Work above.

Choose the controlled work record for this assessment.

Vehicle, Plant & Small Tool ChecksAll operatives can check and personally sign for the small tools they use.OPS-11

Select an authorised job and acknowledge its RAMS first.

Search vehicles, plant and implements Registered vehicle / plant / implement Asset / tool type Registration / asset ID Description Meter Meter reading

Required vehicle, plant and implement photographs

Plant and implements require front, nearside, rear and offside photographs. Vehicles also require the first-aid kit and fire extinguisher. Each prepared image is saved offline and hash-bound to this check.

Front Nearside Rear Offside First-aid kit Fire extinguisher

Choose a photo from your library or use the camera option offered by your phone. If the camera does not open, take the photo with your Camera app, return here and choose it from your library. JPEG, PNG or WebP; maximum 4 MB after preparation.

Defect details and action taken I confirm this check is accurateA failed check means do not use the asset.

No pre-use check saved for this shift.

Near Miss, Incident & AccidentReport immediately. You do not need to be clocked in or have a job selected.OPS-12

Immediate danger or medical emergency: call 999 first, make the area safe if you can, and notify your supervisor. Time Clarke is not an emergency service.

General DES safety report.

Report type Severity Date and time Location

What happened? Immediate action taken Photographs (up to 3)Add site, damage or condition photographs. Each is prepared to a maximum 4 MB and saved offline first.

People affected Asset involved

Injury or harm occurred Injury / harm details First aid provided First aid details Emergency services contacted Emergency service and status Work stopped / area isolated Supervisor notified Witness details (if known) I confirm this report is accurateA manager will assess follow-up and any RIDDOR duties. Time Clarke does not submit RIDDOR automatically.

No safety report saved on this device.

Not clocked in

0.00 hrs

No attendance event saved yet.

Clock in, open your job and read the RAMS. Complete the applicable equipment checks and team briefing before work.

GPS is captured only when you clock in and clock out.

Job photos & site notes

Capture once. Time Clarke receipt and any later external filing remain separate states.

Clock in to the authorised job before capturing field evidence.

Record type Choose one or more photographs Take photos or choose several from your gallery, then save them together. Up to 20 work photos per shift. Selected work photograph preview

Work phase Severity Photograph note (optional)

No evidence saved for this job yet.

Complete Work

Review the exact shift and evidence manifest, then submit completion once.

Clock out and add the required completion evidence.

Work outcome Completion summary Safety event declaration This is a personal declaration for this work shift. It cannot be left blank. I confirm this completion record is accurate and all required evidence is included.

No completion saved for this shift.

Sync & Receipts

Device save, Time Clarke receipt and external filing are separate states.

Lone Working

Off

Hands-free on iPhone: say “Hey Siri, check in with Time Clarke”. You can also reply “I'm OK” from the lone-worker notification.

This Pay Month

Loading current payroll period...

Submitted 0.00 hrs

Approved 0.00 hrs

Pending 0.00 hrs

My Payslips

Private to you. Payslips appear after payroll is posted in Xero.

Checking for posted payslips...

Holiday

Your holiday balance and requests.

Total entitlement0 days

Taken0 days

Approved upcoming0 days

Pending0 days

Remaining0 days

Available if pending approved0 days

Start date End date First day Last day

Note for your manager (optional)

Check the request first. Time Clarke will exclude non-working days and bank holidays according to your company policy.

Choose the dates, then check how much holiday will be reserved.

Latest requests

No holiday requests yet.

Time Clarke reminders

Optional phone reminders with a sound for clocking in, clocking out, and submitting today's timesheet.

Clock-in reminder Daily reminder before starting work.

Clock-out reminder Remind me after I have been clocked in for this long.

Submit reminder Daily reminder to submit before payroll checks.

Reminders are off on this phone.

Allow Time Clarke notifications and sounds on your phone. Silent mode or Focus may mute the alert.

Second Time Block

Break / lunch minutes

Shift type Pay rule

On call today Tick for this date only. Description of work

Clocked 0.00

Day 0.00

Night 0.00

T+H 0.00

Paid 0.00